Weekend Campouts Privacy Policy

When you create an account, book a trip, contact us, or become an organizer, we may collect:

• Full name;
• Email address;
• Telephone number;
• Mailing or billing address;
• Date of birth or age confirmation;
• Username;
• Password or authentication credentials;
• Emergency contact information;
• Profile photograph;
• Account role, such as Participant, Organizer, or Admin; and
• Communication preferences.

Passwords should be stored through secure authentication systems and should not be available to Weekend Campouts staff in readable form.

Participants may be required to complete a profile before booking a trip. Profile information may include:

• Profile photograph;
• General location, such as city or region;
• Outdoor interests;
• Camping or hiking experience;
• Number of national parks visited;
• Favorite outdoor activities;
• Memorable camping or hiking experiences;
• Favorite campfire snacks or meals;
• Bucket-list destinations;
• Biography or personal introduction; and
• Other profile questions displayed on the Platform.

Certain profile information may be visible to other registered users or confirmed participants, as explained in this Privacy Policy. Participants should not include sensitive personal information in public or participant-visible profile fields.

When you book or participate in a trip, we may collect:

• Trip selected;
• Booking date;
• Number and identity of participants;
• Booking status;
• Payment status;
• Discounts, credits, or promotional codes;
• Attendance information;
• Cancellation or transfer requests;
• Trip-specific acknowledgments;
• Signed-waiver status;
• Organizer notes related to the booking;
• Equipment or rental selections;
• Meal participation;
• Potluck selections;
• Carpool preferences;
• Pickup or meeting arrangements; and
• Communications relating to the trip.

When one person books for multiple participants, we may collect information about each participant. The primary booking user is responsible for providing accurate information and confirming that they are authorized to submit information about additional participants.

Each adult participant may be required to create or complete their own account, profile, acknowledgments, and digital waiver before attending. Information that should already exist in a participant's account should be reused where appropriate instead of being collected repeatedly during the waiver-signing process.

For certain trips, an organizer may request information such as:

• Food allergies;
• Dietary restrictions;
• Mobility or accessibility needs;
• Relevant health considerations;
• Medications or emergency information voluntarily disclosed; and
• Other information reasonably necessary to evaluate an accommodation or help manage participant safety.

This information will only be requested when relevant to the trip or when the organizer has enabled the applicable health and dietary information option. For example, dietary information should not be mandatory merely because a trip includes an optional participant-led potluck or when the organizer is not providing meals.

We ask participants to provide only information that is reasonably necessary for trip safety or accommodation purposes. Weekend Campouts is not a healthcare provider, and information provided through the Platform is not part of a medical record governed by HIPAA unless specifically stated otherwise.

When you review or sign an Activity Waiver, Terms of Service, cancellation policy, or other acknowledgment, we may collect:

• Your legal name;
• Electronic or digitally drawn signature;
• Date and time of acceptance;
• Waiver or policy version;
• Booking ID;
• Trip ID;
• Participant ID;
• IP address;
• Browser or device information;
• Acceptance status; and
• The specific acknowledgment language accepted.

Signed waivers and legal acceptance records may be retained for legal, insurance, safety, and dispute-resolution purposes.

When you make or receive a payment, we may collect:

• Transaction amount;
• Payment status;
• Billing name and address;
• Payment method type;
• Limited payment method details, such as the card brand and last four digits;
• Refund, credit, dispute, or chargeback information;
• Organizer payout information; and
• Related transaction identifiers.

Full payment-card details are generally collected and processed directly by Stripe or another payment processor. Weekend Campouts does not intend to store complete card numbers or security codes on its own servers.

If Stripe Connect is used, organizers may also provide identity, tax, banking, and verification information directly to Stripe for payout and compliance purposes.

When you use a carpool feature, we may collect:

• Whether you are offering or requesting a ride;
• General departure location;
• Proposed pickup location;
• Available seats;
• Departure time;
• Contact preferences;
• Vehicle information voluntarily provided;
• Accessibility or luggage details; and
• Messages exchanged with potential drivers or passengers.

Carpool information should only be visible to users authorized to access the applicable trip's participant features. We recommend that users avoid posting home addresses publicly and instead exchange exact pickup information privately with confirmed participants.

When a trip includes a potluck or meal signup, we may collect:

• Whether you are participating;
• Food or beverage selection;
• Number of servings;
• Ingredient or allergen information voluntarily provided;
• Dietary category; and
• Comments related to the meal.

Potluck information may be visible to the organizer and confirmed participants on that trip.

If you apply to become or operate as an organizer, we may collect:

• Identity and contact information;
• Profile information;
• Organizer biography;
• Outdoor or leadership experience;
• Certifications or permits;
• Insurance information;
• Trip history;
• Participant reviews;
• Tax information;
• Business information;
• Payment and payout account information;
• Government identification submitted through a payment provider;
• Background or safety-related information, if required; and
• Communications with participants and administrators.

When you communicate with us, organizers, or other users, we may collect:

• Email correspondence;
• Support requests;
• Contact-form submissions;
• Text messages;
• Platform messages;
• Reviews and feedback;
• Reports of misconduct or safety concerns;
• Survey responses; and
• Records of customer-service interactions.

Messages exchanged through the Platform may be processed and retained to provide the messaging service, investigate complaints, maintain safety, prevent abuse, and resolve disputes.

We may collect content you upload or submit, including:

• Profile photographs;
• Trip photographs or videos;
• Comments;
• Reviews;
• Discussion posts;
• Messages;
• Organizer listings;
• Captions; and
• Other user-generated content.

You should only upload content that you have the legal right to use and share. Trip photographs and videos may also be subject to a separate media release or consent choice.

When you use the Platform, we or our service providers may automatically collect:

• IP address;
• Browser type;
• Device type;
• Operating system;
• Device identifiers;
• Language preferences;
• Referring and exit pages;
• Pages viewed;
• Features used;
• Links clicked;
• Approximate location derived from an IP address;
• Login activity;
• Dates and times of access;
• Error logs;
• Cookie identifiers; and
• Security and fraud-detection information.

Weekend Campouts does not intend to continuously track participants' precise physical locations.

If a future Platform feature requests precise device location, we will request appropriate permission and explain how the location will be used. Users may manage location permissions through their browser or device settings.

For example, when you:

• Create or update an account;
• Complete a participant profile;
• Book or cancel a trip;
• Sign a waiver;
• Apply to become an organizer;
• Join a carpool or potluck;
• Submit health or dietary information;
• Upload content;
• Contact customer support;
• Complete a survey; or
• Communicate through the Platform.

We may receive information about you from:

• A person booking on your behalf;
• An organizer managing your trip;
• A carpool participant;
• Another participant reporting a safety concern;
• A person tagging or identifying you in trip content; or
• An administrator managing a complimentary booking.

We may collect device, browser, cookie, security, and usage information automatically when you access the Platform.

We may receive information from:

• Payment processors;
• Authentication providers;
• Email and text-message providers;
• Analytics providers;
• Fraud-prevention services;
• Mapping and location services;
• Customer-support platforms;
• Cloud-hosting providers;
• Social-media platforms;
• Campgrounds or activity providers;
• Advertising platforms, if used; and
• Other integrations you choose to connect.

• Create and manage accounts;
• Authenticate users;
• Display participant and organizer profiles;
• Process bookings;
• Manage trip capacity and waitlists;
• Process payments, refunds, credits, and organizer payouts;
• Maintain booking and attendance records;
• Provide carpool and potluck features;
• Allow participants to communicate;
• Manage complimentary attendees;
• Provide customer support; and
• Deliver Platform functionality.

• Confirm eligibility;
• Verify required profile completion;
• Confirm waiver signatures;
• Communicate itinerary and safety information;
• Support organizers;
• Respond to emergencies;
• Address allergy, dietary, health, or accessibility requests;
• Investigate incidents;
• Enforce participant conduct rules; and
• Communicate with emergency contacts when reasonably necessary.

• Document acceptance of the Terms of Service;
• Store cancellation-policy acknowledgments;
• Maintain signed Activity Waivers;
• Verify the version accepted;
• Establish legal consent;
• Respond to disputes or legal claims; and
• Meet insurance or recordkeeping requirements.

We may send:

• Booking confirmations;
• Payment receipts;
• Trip reminders;
• Packing lists;
• Campsite details;
• Itinerary changes;
• Carpool and potluck updates;
• Safety notices;
• Cancellation information;
• Account and security notices;
• Organizer communications;
• Customer-support messages; and
• Other service-related communications.

Service-related communications are part of operating your account and may not be subject to marketing opt-out preferences.

With any consent required by law, we may send:

• Upcoming trip announcements;
• Newsletters;
• Special offers;
• Community updates;
• Surveys;
• Referral offers; and
• Other promotional communications.

You may unsubscribe from marketing emails using the link included in the email.

You may opt out of marketing text messages by replying STOP or following the instructions in the message.

Opting out of marketing does not stop necessary booking, account, safety, or transaction communications.

• Remember preferences;
• Recommend relevant trips;
• Improve trip listings;
• Analyze Platform use;
• Test features;
• Diagnose technical issues;
• Improve accessibility and usability;
• Develop new functionality; and
• Understand user interests and Platform performance.

• Prevent fraud;
• Detect suspicious activity;
• Secure accounts;
• Prevent harassment or abuse;
• Enforce our Terms of Service;
• Investigate misconduct;
• Protect participants, organizers, and staff;
• Protect property and legal rights; and
• Maintain records of banned or suspended accounts.

• Comply with laws, regulations, legal process, and government requests;
• Meet tax and financial reporting requirements;
• Respond to subpoenas or court orders;
• Establish or defend legal claims;
• Cooperate with law enforcement when legally required; and
• Fulfill insurance and risk-management obligations.

Depending on Platform settings, the following may be visible without booking a trip:

• Organizer name;
• Organizer profile photograph;
• Organizer biography;
• Public trip listings;
• Public reviews;
• Publicly submitted comments or content; and
• Limited participant profile information when the user has chosen to make it public.

Registered users may be able to view:

• Profile names;
• Profile photographs;
• Profile answers;
• General interests;
• Community posts;
• Reviews; and
• Other information designated as visible to members.

To support community and trip coordination, confirmed participants on the same trip may be able to view:

• Participant name;
• Profile photograph;
• Profile biography or answers;
• Carpool signup information;
• Potluck signup information;
• Messages or comments posted to the trip;
• Attendance status; and
• Other trip-related information intended for the participant group.

Attendee lists, carpool details, potluck details, and participant-only trip discussions should not be visible to the general public or users who are not confirmed on that trip.

The applicable trip organizer may receive information reasonably necessary to manage the trip, including:

• Participant names;
• Contact information;
• Booking status;
• Waiver completion status;
• Emergency contact information;
• Carpool and potluck information;
• Approved health, dietary, accessibility, or safety information;
• Trip-related messages; and
• Information needed to handle an incident or accommodation.

Organizers may use participant information only to operate the trip, communicate with participants, address safety matters, and fulfill their responsibilities through Weekend Campouts. Organizers may not use participant information for unrelated marketing, sell it, upload it to an unrelated mailing list, or disclose it unnecessarily.

Authorized Weekend Campouts administrators may access information needed to:

• Operate the Platform;
• Manage users and roles;
• Support bookings;
• Review waivers and acceptance records;
• Process refunds and disputes;
• Investigate safety or conduct reports;
• Manage organizer payouts;
• Provide technical support; and
• Comply with legal obligations.

Access should be limited according to the administrator's role and responsibilities.

We disclose relevant participant information to the organizer responsible for the booked trip.

We disclose limited profile and trip-coordination information to participants on the same trip as described above.

We may disclose information to companies that perform services for us, such as:

• Cloud hosting;
• Database services;
• Authentication;
• Website and application development;
• Payment processing;
• Organizer payouts;
• Email delivery;
• Text messaging;
• Customer support;
• Analytics;
• Mapping;
• Fraud detection;
• Security;
• File and photo storage;
• Electronic signatures; and
• Legal or accounting services.

These providers may access information only as reasonably necessary to provide their services or as permitted by their own applicable terms and privacy policies.

Payment information may be shared with Stripe or another payment provider to:

• Process participant payments;
• Issue refunds;
• Prevent fraud;
• Handle disputes;
• Verify organizers;
• Process connected-account payouts; and
• Meet financial, identity-verification, and regulatory requirements.

Payment processors independently control certain information they collect and may process it under their own privacy policies.

We may disclose information to a campground, guide, outfitter, rental provider, food provider, activity company, or other vendor when reasonably necessary to deliver a booked service, satisfy a permit requirement, or address participant safety.

We may disclose information to:

• Emergency responders;
• Search-and-rescue personnel;
• Healthcare providers;
• Park rangers;
• Law enforcement;
• Emergency contacts;
• Campground staff; or
• Other appropriate parties

when we reasonably believe disclosure is necessary to protect someone's health or safety.

We may disclose information when we reasonably believe it is necessary to:

• Comply with a legal obligation;
• Respond to lawful process;
• Enforce our agreements;
• Investigate fraud or misconduct;
• Protect legal rights;
• Prevent harm; or
• Defend against a claim.

If Weekend Campouts is involved in a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or similar business transaction, personal information may be disclosed as part of that transaction. Any successor may continue to use personal information as described in this Privacy Policy unless users are notified otherwise.

We may disclose information when you direct us to do so or provide consent.

Essential cookies support features such as login, booking, payment, security, and saved preferences. Disabling these cookies may prevent parts of the Platform from working.

Analytics technologies help us understand how the Platform is used.

If advertising or retargeting technologies are used, they may collect information about browsing activity to measure campaigns or deliver relevant advertising. Where required, nonessential advertising cookies will not be activated until the user provides consent.

You may manage cookies through:

• The Platform's cookie-consent tool;
• Your browser settings;
• Your device settings;
• Advertising-industry opt-out tools; or
• Applicable privacy-request links.

Blocking cookies may affect Platform functionality.

Depending on how a person uses Weekend Campouts, we may collect the following categories:

We collect and use these categories for the purposes described throughout this Privacy Policy.

We may receive personal information:

• Directly from users;
• Automatically from devices;
• From other participants or organizers;
• From payment and authentication providers;
• From service providers;
• From social-media integrations; and
• From vendors or business partners.

• Providing services;
• Processing transactions;
• Maintaining accounts;
• Managing trips;
• Supporting participant safety;
• Preventing fraud;
• Debugging and improving the Platform;
• Communicating with users;
• Performing analytics;
• Complying with law; and
• Protecting legal rights.

Weekend Campouts does not sell personal information for money.

If our use of advertising or analytics technology constitutes selling or sharing under California law, California residents may request to opt out through the Do Not Sell or Share My Personal Information option (when available) or by contacting us using the information below. Where legally required, we will also process a valid Global Privacy Control signal.

We use sensitive personal information only for purposes reasonably necessary to:

• Provide requested services;
• Process payments;
• Secure accounts;
• Verify organizers;
• Accommodate participant needs;
• Support safety;
• Maintain legal records; and
• Comply with law.

We do not use sensitive personal information to infer unrelated personal characteristics or for targeted advertising.

Subject to applicable law, California residents may request:

• Access to categories or specific pieces of personal information;
• Correction;
• Deletion;
• Information about collection, use, and disclosure;
• Opt-out of sale or sharing; or
• Limitation of certain uses of sensitive personal information.

Requests may be submitted by email to privacy@weekendcampouts.com.

We may need to verify your identity before completing a request. Verification may involve confirming access to the email address associated with your account, confirming booking information, or requesting additional information appropriate to the request.

An authorized agent may submit a request where permitted by law. We may require proof of the agent's authority and may ask the user to verify their identity directly. We will not discriminate against a user for exercising an applicable privacy right.

California residents may request certain information regarding disclosure of personal information to third parties for their own direct-marketing purposes. Weekend Campouts does not disclose personal information to third parties for their own direct marketing without appropriate permission.

Requests may be sent to privacy@weekendcampouts.com with the subject line "California Shine the Light Request."